Using the Photo Record Tool

Understanding the Interface

  • Along the top the Title bar shows the title of the current project map.
  • On the left is the Main menu listing all the Photo Runs and Overlays available on the current project map.
  • The main area of the interface is taken up by the Satellite Map.
  • Any selected photos from the Photo Runs will be displayed via small numbered and coloured icons.
  • Backcloths will display on top of the map in their appropriate geolocations.
  • Transparency slider, on the right hand side controls the transparency of all currently displayed photo map icons and overlays. This feature is handy to temporarily bring back into view any area of the satellite map obscured by the overlay.
  • Photos can have tags, and these tags can be seen by clicking the tag filters button to the right of the main menu.
  • There are 8 user definable tags to allow grouping of photos for future filtering. Tags may include infrastructure types such as water stormwater, sewer etc. WHS, ground conditions, pavement and dilapidation photos may be grouped by tag. To be most effective, tags should be resolved at the commencement of the project.
  • Tags are colour coded and displayed under the photo in the photo run. Each photo can have up to two tags but using only one is recommended to facilitate filtering. Tagging photos is performed manually when they are uploaded.
  • Search mode can be toggled on and off using the slider in the top right hand corner.


Photo Runs

Photo Runs are a collection of photos taken on a particular date. Each photo run show it’s title, date, the number of photos included in the run and coloured indicators of tags used in the run.

  • The main menu on the left lists all the available Photo Runs in this project map.
  • Click on the down arrow on the left of the title to open and activate that Photo Run.
  • Once opened the Photo Run menu takes on an unique colour for cross referencing photo icons on the map area.
  • The run menu expands to show a numbered list of icons representing each photo in the run.
  • The map area will also show the geolocation of all the photos in an activated Photo Run, referenced with the appropriate number and icon colouring.
  • Tagged photos will have small coloured indicators on their corresponding menu icon.
  • Clicking on a numbered photo icon, either in the menu or on the map area, will highlight it in the menu and on the map area and pop up a small photo information window.
  • The light green triangle shows the direction of view of the camera when the photo was taken.
  • Double clicking on a numbered photo icon, or on the photo in the small photo information window, will open a separate browser tab with a branded and printable version of the photo (right click on the branded photo to save the image).
  • Holding down the SHIFT key and Double clicking on a photo icon will add that photo to a Contact Sheet. Perform this routine again to remove the photo from the contact sheet. The Contact Sheet can be used to group photos together for convenience when browsing, e.g. having all photos taken of a particular location at a site over time to see how the particular location has changed over time.


Searching and Filtering Photos

By default, all photos for the current project are displayed in the photo runs and on the map, but it is possible to restrict the displayed photos to those of particular interest depending on their location, date, and tag. This is achieved using the search function combined with the tag filters. A step-by-step guide on using these features can be found here.

  • In search mode, the main menu displays the search settings for distance and time period.
  • The search region is shown by the red circle on the map, and the radius setting sets the radius of the search region. Initially the search region will be in the centre of the current map.
  • The desired time period can be set by adjusting the After and Before dates, the dates of the first and last photo taken are automatically included as the default After and Before sates.
  • The search region can be moved by clicking and dragging the red circle.
  • Pressing the Start button in the search menu will reveal, on the map and in the photo runs, those photos corresponding to the specified search region and time period.
  • Selecting one or more tags in the filter by tag drop down will restrict the photos in the photo runs and search region to only those with the selected tags.



Overlays are plan drawings, usually provided by a planning consultancy, engineering design office or other authority with as-built drawings of existing infrastructure or facilities.

  • Access available overlays from the Overlays drop down on the top left hand side.
  • Multiple plans can be uploaded and individually toggled on and off.
  • Overlays need to be uploaded as PNG files.